First I downloaded this editable student list and filled one with my kids first and last names.
Then I made 1 billion copies. Seriously, I really did because I'll be using one for everything.
Then I fill them in. I label a different sheet for each benchmark and also use Quarter 1,2,3,4 for data collections. This allows me to see it in one place. I really CAN NOT stand looking through STAR data and benchmark stuff after I use it. It is just too confusing and usually has a surplus of information that isn't what I'm looking for. This way it is short and sweet. Here I've circled my students who are below level.
Hopefully this gives you an idea on how to simplify all your paperwork. Write it down and THROW IT AWAY!!! (You can always view/reprint the report again;)
You can also do this via computer by downloading the files and saving them to your GoogleDocs or desktop. I'd be sure to back it up on GoogleDocs if you choose to do this in case your computer crashes.
This is helping me keep my sanity.